Office Policies

Comprehensive Notice of Privacy Practices 

 

THIS NOTICE DESCRIBES HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED

AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY

THE PRIVACY OF YOUR HEALTH INFORMATION IS IMPORTANT TO US.

 This Notice of Privacy Practices describes how we may use and disclose your protected health information to carry out treatment, payment or health care operations and for other purposes that are permitted by law.

We are required to abide by the terms of this Notice of Privacy Practices. We may change the terms of our notice, at any time. The new notice will be effective for all protected health information that we maintain at that time.

Uses And Disclosures Of Protected Health Information Based Upon Your Written Consent

You will be asked by your chiropractor to sign this consent/acknowledgment form. By signing the consent/acknowledgment form, your chiropractor, our office staff and others outside of our office that are involved in your care and treatment for the purpose of providing health care services to you may also use and disclose your protected health information to pay your health care bills and to support the operation of the chiropractor’s office.

Following are examples of the types of uses and disclosures of your protected health care information that the chiropractor’s office is permitted to make once you have signed this consent/acknowledgment form:

Treatment: We will use and disclose your protected health information to provide, coordinate, or manage your chiropractic care and any related services. This includes the coordination or management of your chiropractic care with a third party that has already obtained your permission to have access to your protected health information.

Payment: Your protected chiropractic information will be used, as needed, for your chiropractic services. This may include certain activities that your chiropractic insurance plan may undertake before it approves or pays for the chiropractic services we recommend for you such as; making a determination of eligibility or coverage for insurance benefits, reviewing services provided to you for medical necessity, and undertaking utilization review activities.

Healthcare Operations: We may use or disclose, as needed, your protected health information in order to support the business activities of your chiropractor’s practice. These activities include, but are not limited to, quality assessment activities, employee review activities, training of chiropractic students, substitute chiropractors, doctors who observe our practice, licensing, marketing, fundraising activities, and conducting or arranging for other business activities.

In addition: We may call you by name in the waiting or adjusting area. We may use your personal contact information to call you to remind you of, cancel or re-schedule an appointment. We may leave a message on your answering machine, voice mail or by text message. Most office visits are performed in an open area where complete privacy of your name and health information will be respected but cannot be guaranteed. Special appointment times are available by request for discussion of any private or confidential matters. We may mail appointment reminders, announcements or greeting cards to your home.  Your private information will be used when we bill insurance claims for you or need to collect an outstanding balance using an outside collection agency. In, addition video surveillance is in use on the premises. We will disclose your health information to your primary care physician unless you specifically request in advance for us not to.

We may share your protected health information with third party “business associates” that perform various activities (e.g. electronic billing or transcription services) for the practice. Whenever an arrangement between our office and a business associate involves the use or disclosure of your protected health information, we will have a written contract that contains terms that will protect the privacy of your protected health information.

We may use or disclose your protected health information, as necessary, to provide you with information about treatment alternatives or other health-related benefits and services. Your name and address may be used to send you a newsletter about our practice and services we offer. We may also send you information about products or services that we believe may be beneficial to you. You may contact our Privacy Contact to request that these materials not be sent to you.

Other uses and disclosures of your protected health information will be made only with your written authorization, unless otherwise permitted or required by law as described below. You may revoke this authorization, at any time, in writing, except to the extent that your chiropractor or the chiropractic practice has taken an action in reliance on the use or disclosure indicated in the authorization.

Other Permitted and Required Uses and Disclosures That May Be Made With Your Consent, Authorization or Opportunity to Object

We may use and disclose your protected health care information in the following instances. You have the opportunity to agree or object to the use or disclosure of all or part of your protected health information. If you are not present or able to agree or object to the use or disclosure of the protected health information, then your chiropractor may, using professional judgment, determine whether the disclosure is in your best interest. In this case, only the protected health information that is relevant to your health care will be disclosed.

Others Involved in Your Healthcare: Unless you object, we may disclose to a member of your family, a relative, a close friend (or another person you specifically identify) your protected health information that directly relates to that person’s involvement in your chiropractic care. If you are unable to agree or object to such a disclosure, we may disclose such information as necessary if we determine that it is in your best interest based on our professional judgment.  We may use or disclose protected health information to notify a family member, personal representative or any other person that is responsible for your care, of your location, general condition or death. Finally, we may use or disclose your protected health information to an authorized public or private entity to assist in disaster relief efforts and to coordinate relief efforts and to coordinate uses and disclosures to family or other individuals involved in your health care. We will disclose your health information to your primary care physician unless you specifically request in advance for us not to.

Emergencies: We may use or disclose your protected health information in an emergency treatment situation. If this happens, your chiropractor shall try to obtain your consent as soon as reasonably practicable after the delivery of treatment. If your chiropractor or another chiropractor in the practice is required by law to treat you, and the chiropractor has attempted to obtain your consent, but is unable to obtain your consent, he or she may still use or disclose your protected health information to treat you.

Communication Barriers: We may use and disclose your protected health information if your chiropractor or staff member in the practice attempts to obtain consent from you but is unable to do so due to substantial communication barriers and the chiropractor or staff member determines, using professional judgment, that you intend to consent to use or disclosure under the circumstances.

We may use or disclose your protected health information in the following situations without your consent or authorization:

When required By Law, Public Health, Communicable Diseases, Health Oversight, Abuse or Neglect, Food and Drug Administration, Legal Proceedings, Law Enforcement, Funeral Directors, Organ Donation, Criminal Activity, Military Activity, Inmates and National Security.

Required Uses and Disclosures: Under the law, we must make disclosures to you and when required by the Secretary of the Department of Health and Human Services to investigate or determine our compliance.

You have the right to request a restriction of your protected health information. This means you may ask us not to use or disclose any part of your protected health information for the purposes of treatment, payment, health operations or additional uses listed above. You may also request that any part of your protected health information not be disclosed to family members or friends who may be involved in your care or for notification purposes as described in this Notice of Privacy Practices. Your request must state the specific restriction requested and to whom you want the restriction to apply.

Your chiropractor is not required to agree to a restriction that you request. If your chiropractor believes it is in your best interest to permit use and disclosure of your protected health information, your protected health information will not be restricted. If your chiropractor does agree to the requested restriction, we may not use or disclose your protected health information in violation of that restriction unless it is needed to provide emergency treatment.

You have the right to request to receive confidential communications from us by alternative means or at an alternative location. We will accommodate reasonable requests. We may also condition this accommodation by asking you for information as to how payment will be handled or specification of an alternative address or other method of contact. We will not request an explanation from you as to the basis for this request. Please make this request in writing to our Privacy Contact.

You may have the right to have your chiropractor amend your protected health information. This means you may request an amendment of protected health information about you in a designated record set for as long as we maintain this information. In certain cases, we may deny your request for an amendment. If we deny your request for amendment, you have the right to file a statement of disagreement with us and we may prepare a rebuttal to your statement and will provide you with a copy of any such rebuttal.

You have the right to receive an accounting of certain disclosures we have made, if any, of your protected health information. This right applies to disclosures for purposes other than treatment, payment or healthcare operations as described in this Notice of Privacy Practices.

You have the right to obtain a paper copy of this notice from us, upon request, even if you have agreed to accept this notice electronically.

Complaints: You may complain to us or to the Secretary of Health and Human Services if you believe your privacy rights have been violated by us. You may file a complaint with us by notifying our privacy contact of your complaint. We will not retaliate against you for filing a complaint. The terms of this Notice may change. If the terms do change you may receive a revised Notice by contacting our Privacy Contact.

Privacy Contact: 

Jonathan Madeira

Business Administrator

158 West Caracas Avenue

Hershey, PA 17033

Revised: 3/2/2022

Terms of Acceptance

Assignment and Release of Benefits

I certify that to the best of my knowledge the information I have provided is accurate, truthful and current. I certify that I, and/or my dependent(s) have insurance coverage with the aforementioned company(s) and assign directly to Madeira Chiropractic Wellness Center, Inc. & Madeira Total Health LLC all insurance benefits, if any, otherwise payable to me for services rendered. I understand that 1) I am financially responsible for all charges whether or not paid by insurance and 2) I am financially responsible for any legal fees or other fees incurred by Madeira Chiropractic Wellness Center, Inc. & Madeira Total Health LLC for collection efforts of delinquent balances on my and/or my dependent(s) account(s). I authorize the use of my signature on all insurance submissions. Madeira Chiropractic Wellness Center, Inc. & Madeira Total Health LLC may use my health care information and may disclose such information to the provided insurance company(s) and their agents for the purpose of obtaining payment for services and determining insurance benefits or the benefits payable for related services. The consent will end when my current treatment plan is completed. I consent to treatment for myself and/or treatment of my minor dependent(s) and guarantee payment for all services rendered by Madeira Chiropractic Wellness Center, Inc. & Madeira Total Health LLC whether insurance pays or not.

Terms of Acceptance and Informed Consent

You are the decision maker for your health care. Part of our role is to provide you with information to assist you in making informed choices. This process is often referred to as “informed consent” and involves your understanding and agreement regarding the care we recommend, the benefits and risks associated with the care, alternatives, and the potential effect on your health if you choose not to receive the care. We may conduct some diagnostic or examination procedures if indicated. Any examinations or tests conducted will be carefully performed but may be uncomfortable. Chiropractic care centrally involves what is known as a chiropractic adjustment. There may be additional supportive procedures or home care recommendations as well. When providing an adjustment, we use our hands or an instrument to reposition anatomical structures, such as vertebrae. Potential benefits of an adjustment include restoring normal joint motion, reducing swelling and inflammation in a joint, reducing pain in the joint, and improving neurological functioning and overall well-being. It is important that you understand, as with all health care approaches, results are not guaranteed, and there is no promise to cure. As with all types of health care interventions, there are some risks to care, including, but not limited to: muscle spasms, aggravating and/or temporary increase in symptoms, lack of improvement of symptoms, burns and/or scarring from electrical stimulation and from hot or cold therapies, including but not limited to hot packs and ice, fractures (broken bones), disc injuries, strokes, dislocations, strains, and sprains. With respect to strokes, there is a rare but serious condition known as an “arterial dissection” that typically is caused by a tear in the inner layer of the artery that may cause the development of a thrombus (clot) with the potential to lead to a stroke. The best available scientific evidence supports the understanding that chiropractic adjustment does not cause a dissection in a normal, healthy artery. Disease processes, genetic disorders, medications, and vessel abnormalities may cause an artery to be more susceptible to dissection. Strokes caused by arterial dissections have been associated with over 72 everyday activities such as sneezing, driving, and playing tennis. Arterial dissections occur in 3-4 of every 100,000 people whether they are receiving health care or not. Patients who experience this condition often, but not always, present to their medical doctor or chiropractor with neck pain and headache. Unfortunately, a percentage of these patients will experience a stroke. The reported association between chiropractic visits and stroke is exceedingly rare and is estimated to be related in one in one million to one in two million cervical adjustments. For comparison, the incidence of hospital admission attributed to aspirin use from major GI events of the entire (upper and lower) GI tract was 1219 events per one million persons per year, and the risk of death has been estimated as 104 per one million users. Laser therapy utilizes visible and invisible laser radiation which can damage the eyes therefore appropriate eye protection is required during treatment. It is also important that you understand there are treatment options available for your condition other than chiropractic procedures. Likely, you have tried many of these approaches already. These options may include, but are not limited to: self-administered care, over-the-counter pain relievers, physical measures and rest, medical care with prescription drugs, physical therapy, bracing, injections, and surgery. Lastly, you have the right to a second opinion and to secure other opinions about your circumstances and health care as you see fit.

Consent to Treatment, Guarantee of Payment and Release of Information

I consent to examination and all treatments of myself or my minor dependent(s) for whom I am responsible. I guarantee payment for all services rendered regardless of my results or whether my insurance company(s) contributes or does not contribute toward payment for my care or care of minor dependent(s). I authorize Madeira Chiropractic Wellness Center, Inc. & Madeira Total Health LLC to release my health and personal information for the purposes of billing, insurance submission, doctor referrals, insurance requests, employer test results, governmental agencies, etc. as required by law and allowed by law. If it become necessary to enlist a collection agency or law firm to collect a past due balance owed to Madeira Chiropractic Wellness Center, Inc. & Madeira Total Health LLC, patient agrees to pay all fees associated with such collection efforts.

Photo/Video/Media Release

I grant permission to Madeira Chiropractic Wellness Center, Inc. & Madeira Total Health LLC to use my and/or my child’s photo(s), video(s), x-ray images, print media, written testimonial or patient review for any legal use, including but not limited to, social media, advertising, marketing, publicity, illustration, and/or web content. Furthermore, I understand that no royalty, fee, or compensation shall be payable to me and/or my child by reason of such use. I hereby release Madeira Chiropractic Wellness Center, Inc. & Madeira Total Health LLC and its representatives from all claims and demands arising from the use of or in connection with said materials without limitation.

Revised: 3/2/2022

 

Internet Privacy Policies

Madeira Chiropractic Wellness Center, Inc. and Madeira Total Health LLC websites contains links to other sites. Once you enter another website (whether through an advertisement, service, or content link), be aware that Madeira Chiropractic Wellness Center, Inc. is not responsible for the privacy practices of such other sites. We encourage you to look for and review the privacy statements of each and every web website that you visit.

While you may use some of the functionality of Madeira Chiropractic Wellness Center, Inc. without registration, many of the specific tools and services on our website require registration. If you use our website without registering, the only information we collect will be Non-Personal Information using Cookies. If you choose to become a member of our website, we require a limited amount of Personally Identifiable Information, such as your name, birth date and email address.

Non-Personal Information We Collect

Even if you do not register with Madeira Chiropractic Wellness Center, Inc. or Madeira Total Health LLC, we collect Non-Personal Information about your use of our website, special promotions and newsletters.

Madeira Chiropractic Wellness Center, Inc. and Madeira Total Health LLC assigns every computer a different Cookie. The information collected by Cookies:
(i) helps us to statistically monitor how many people are using our website
(ii) how many people open our emails
(iii) for what purposes these actions are being taken

Cookies are also used to facilitate a user’s log-in, as navigation aides and as session timers, but not to retain Personal Health Information about you.

Your browser software can be set to reject all Cookies. If you reject our Cookies, certain functions and conveniences of our website may not work properly but you do not have to accept our cookies in order to use our site. We may link Non-Personal Information from Cookies to Personally Identifiable Information with your permission and we do use Cookies to collect or store Personal Health Information about you when filling out our health questionnaires online.

Personally Identifiable Information We Collect

As you use Madeira Chiropractic Wellness Center, Inc. or Madeira Total Health LLC, you will be given the option of receiving recurring informational/promotional newsletters via email. These emails will be of a general nature and will in no way disclose your unique health characteristics. At the time you sign up for our email newsletters or any time thereafter, you can choose to opt-out of receiving additional promotional emails from us.

To subscribe to such newsletters, we need your contact information, such as name and email address. You can unsubscribe from the newsletters by simply clicking on the “unsubscribe” link at the bottom of any email newsletter. An email to our automated unsubscribe service will be created on your computer. Click the “send” button. You will then be unsubscribed from that newsletter within two to three business days.

When you use Madeira Chiropractic Wellness Center, Inc.’s “Email a Friend,” Madeira Chiropractic Wellness Center, Inc. and Madeira Total Health LLC emails the article or other content designated by you to your friend’s email address, listing your email address as the sender. Madeira Chiropractic Wellness Center, Inc. uses the friend’s email address only for sending your friend the email you requested. While we store the email address, we do not use it for any other purpose.

This Privacy Policy does not protect you when you send content, questions or ideas to Madeira Chiropractic Wellness Center, Inc. and Madeira Total Health LLC by email. If you want to keep them private or proprietary, do not send them in an email to Madeira Chiropractic Wellness Center, Inc. or Madeira Total Health LLC. We try to answer every email within 48 business hours, but are not always able to do so.

After you have registered as a member of Madeira Chiropractic Wellness Center, Inc. and Madeira Total Health LLC, you may choose to use certain interactive content, tools and services that may ask you to voluntarily provide other types of information about yourself including Personal Health Information. These tools do not retain or store your Personal Health Information.

We are committed to protecting the privacy of children. Neither Madeira Chiropractic Wellness Center, Inc. nor any of its services are designed or intended to attract children under the age of 13.

From time to time the Madeira Chiropractic Wellness Center, Inc. and Madeira Total Health LLC market research department, or its operations contractors acting on its behalf, conducts online research surveys in order to gather feedback about our site, our sponsors and opinions on important healthcare issues, through email invitations, surveys and online focus groups.

Personally Identifiable Information collected through market research will only be used by Madeira Chiropractic Wellness Center, Inc. and Madeira Total Health LLC and its operations contractors and will not be given or sold to a third party.

Madeira Chiropractic Wellness Center, Inc. tailors information to reflect your interests, concerns and personal health characteristics.

Disclosure of Your Information

Except as set forth in this Privacy Policy or as specifically agreed to by you, Madeira Chiropractic Wellness Center, Inc. and Madeira Total Health LLC will not disclose any Personally Identifiable or Personal Health Information it gathers from you on our website. We will only release Personally Identifiable or Personal Health Information to third parties:
(i) to comply with valid legal requirements such as a law, regulation, search warrant, subpoena or court order.
(ii) in special cases, such as a physical threat to you or others. In the event that we are legally compelled to disclose your Personally Identifiable or Personal Health Information to a third party, we will attempt to notify you unless doing so would violate the law or court order. In addition, we may disclose Personal Information as described below.

Changes To This Privacy Policy

Please exit the site immediately if you do not agree to the terms of this Privacy Policy or any revised policy.

This Cookie Policy explains what cookies are and how we use them. You should read this policy to understand what cookies are, how we use them, the types of cookies we use i.e, the information we collect using cookies and how that information is used and how to control the cookie preferences. For further information on how we use, store and keep your personal data secure, see our Privacy Policy.

You can at any time change or withdraw your consent from the Cookie Declaration on our website.

Learn more about who we are, how you can contact us and how we process personal data in our Privacy Policy.

Your consent applies to the following domains: https://www.madchirowellness.com, https://www.madtotalhealth.com and https://laserreliefcenter.com/

We reserve the right to amend these policies at any time without notice.

Revised: 3/24/2022